Children on the West Cambridge Site

                               28 October 2004


Present at the meeting: Dr P Brooks (Chair), Dr J Blunt, Mr A Gordon, Dr M
Vinnell, Mr A King and Mr W Hudson.


Attending: Mrs K Ross


1. Background



The issue of having children on the West Cambridge site has been raised at
various committees and groups over the past ten years, but now the issue
has become a reality. Many people are worried about the roads around the
site, the relatively open access to the vet school, departments and the
equipment on the site.


2. Safety related to the new flats and the nursery.


Currently in the flats there are 29 pre-teens and 7 teenagers. The 2 and 3
bedroom flats are now full and the 1 bedroom flats are half full, although
the latter are unlikely to add many more children to the site. There are 88
children in the nursery, although these children are thought to be less of
an issue for us as they stay in the nursery all day but there was concern
about collection and delivery. The extent of the University's liability
towards the occupants of the flats should be no more than any landlord
although there are additional risks posed by the specialist equipment and
buildings.


There are a lack of play facilities for the children who live on site.
There were originally plans, but they have not come to fruition. There is a
small fenced off area in the nursery. It is felt that this lack may
encourage children to play in hazardous areas.


One area of concern is that University First Aiders may be called to
administer first aid to a child from the flats. Although our insurance does
not cover members of the public who are on University premises while not on
University business, children of University members are covered. Our
insurance also covers trained and untrained persons acting in good faith.


The children in the nursery are not likely to need the assistance of
University First Aiders as the staff there are trained in first aid.
However, as the roads are covered by the Health and Safety at Work
regulations, consideration is needed for accidents on the site. The nursery
is run by external operators. If something happens in the residences it is
worth noting that normally landlords are not expected to provide first aid.
The most likely event would be a child having an accident on one of the
roads and being taken to a nearby department (or someone asking for help).
This raises additional problems for First Aiders in terms of training. CPR
for children is different from the procedures for adults and is not covered
by the standard First Aid at Work certificate but University First Aiders
are covered by the University insurance. There is also a child protection
issue. It may be necessary to do police checks on people who may have to
administer first aid, particularly in departments where children regularly
come in for open days. The University is currently developing a child
protection policy.


3. Road safety

There are no lay-bys for buses, they were not designed into the site.
People tend to park in the lay-bys which reduces visibility, particularly
near the car park at the Computer Laboratory. However this is probably due
to a lack of clear signage on the site as a whole. Double yellow lines and
clear signage would help people to know what they can and cannot do.


There is also a lack of white lines on the roads. This is particularly
critical at junctions as it is not clear who has right of way or even what
the speed limit is. EMBS have failed to take this point seriously in the
design. As the roads on the site are covered by Health and Safety at Work
regulations, we need to ensure that they comply. The safest procedures
would be to copy those used on the Public Highway. The lack of clarity will
be even more of a problem as the evenings become darker. This can be done
in a clear and simple fashion without filling the site with signs.


This needs to be taken up with EMBS and they need to be told what they
should be doing under safety law. There have been delays due to taking
things to committees. If legal requirements are not met we are in danger of
an enforcement order once the site is completed. Building projects should
always include safety regulations and this is currently being overlooked.
Recommendations for line markings and appropriate signage need to be drawn
up. Andrew Gordon will pass these on to the site engineers.


Visibility is also reduced by some of the design features such as hedges
and stones. It should be considered in the design of the site. Andrew
Gordon will investigate remedial action for existing problems.


The cycle ways are still under construction and so are unsafe in some
places. They will be linked up as the site is completed. More of an effort
is needed to separate cars and cyclists.


An up to date map in the lay-by at the entrance to the site is needed. This
will help visitors to the site and particularly emergency vehicles. Site
maps have been circulated to the ambulance service which should enable
ambulances to find a caller without having to send someone to direct it.
This has been a particular problem in the past as the roads on the site are
not on general maps.


4. High Cross


The high cross site is shared between six departments and non-university
groups. The area is often used as a dumping ground for waste and obsolete
equipment. The area is hard to manage because it is not just one group. The
High Cross Users Group should be encouraged to arrange fencing and CCTV to
make the site more secure. The area could be very tempting for children to
play in. There should be notices warning people to take care.


5. Water Safety


There are several areas of particular concern; the Coton ditch, the Paynes
pond, the athletics drainage pond and the surface water drainage pond.
Notices are only needed where there is hidden or unexpected danger, so is
not needed where the edges are shallow.


People have been seen swimming in and ice-skating on the athletics pond.
Even though it is private property we would still be liable. We need to
look at fencing requirements and better signage.


The Paynes pond is surrounded by reeds and is not deep at the edges. It is
thought to be less of a hazard, but a few warning signs may be appropriate
at the weir, where there is unexpected deep water.


The Coton ditch should be maintained by the council. It is not a hidden
danger.


The surface water drainage pond has a wire marker fence. Although this is
not designed to keep anyone out, it is a clear indicator. The pond is not
always filled and therefore may take children by surprise by suddenly being
deeper.


The danger posed by the water hazards is not limited to children on the
site. Visitors, including people who regularly walk through the site, may
be in danger too. Good signage is required. We should also check what the
rights of way actually are.


6. Proposed West Cambridge Safety Site Committee


It is felt that we need to look at the problems at the residences end of
the site before extending the remit to the whole site. Possibly someone
from the residences should be invited to voice any concerns they have. Also
we need to hear from the nursery management, the vet school and the Whittle
Lab.


7a Vet School


The nearby vet school, particularly the horses, may prove a great
temptation to the children. The stabling and paddocks are an open plan site
although the buildings themselves are secure. A good fence and clear
signage should be sufficient. A high security fence will just attract
attention.


Along with all the other safety issues it would be useful to liaise with
the accommodation to add to the information given to tenants. A list of the
potential dangers to children on the site perhaps with guidelines for where
they should not go.


7b Cavendish Lab


The Cavendish Laboratory has particular risks associated. It needs to be
made clear that it is private property and that climbing over it is
trespass. It would be useful to have a walk around and evaluate the risks.


The goods area with its gas cages may present hazards to children,
particularly with regard to vehicles turning up in the dark. It needs to be
clearly signed that this is a private area.


There is a CAPE remit meeting on 9 November.


7c Poor lighting


There is poor lighting on the site which will become more of an issue as
the nights get darker earlier. More lighting is planned, the sufficiency of
the extra provision will have to be evaluated.


7d Winter weather/gritting


EMBS have a system for gritting although they do not do footpaths. The
Coton footpath is under Council responsibility although they do not seem to
do it. Apparently the Council gritting service is under review and
footpaths are beginning to be considered. It is worth our while gritting
near our departments to prevent accidents which then tie up department
First Aiders. It is not practical to grit everywhere, around entrances and
on corners are the priorities.


7e Address


Addresses need to be clarified. Should everyone just be 'West Cambridge'?
The roads on site are not recognised on official maps and may therefore
confuse deliveries and ambulances, although ambulance control now has a map
of the site. We need to check that information to emergency services stays
up to date.


1 8 Date of next meeting


A birdcage will be sent out when the development meetings are organised.


1.1 Actions


List of workplace regulations that need to be complied with (including road
safety/ white lines and signs). This may include a map of the site with
recommended actions.

A list for tenants on the subject of children's safety on site.

Signage around the various ponds.

Lighting needs to be checked

An approach to the council about the gritting around the site.